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Content management - ECM

Nowadays, knowledge is one of the most valuable assets. Managing it entails, to a large extent, listing, consulting, accessing and integrating information and documentation which, on most occasions, is dispersed and in non-computerized formats.

For this reason, the management of documentation has become, at the same time, a need and a problem for organizations: expenditure on premises and warehouses, infrastructures to guarantee the state of conservation, time devoted to organization and the search for documents, duplications, photocopy-fax costs, etc.

The contributing factors: The role of e-mail, Deployment of Internet and web 2.0, Generalization of personal computer use, Innovation in information processing technologies, Innovation in telecommunications, Computerization of business activities.The contributing factors:

  • The role of e-mail.
  • Deployment of Internet and web 2.0.
  • Generalization of personal computer use.
  • Innovation in information processing technologies.
  • Innovation in telecommunications.
  • Computerization of business activities.

Increase in non-structured information.

  • Non-structured content grows between 65% and 200% a year in organizations.
  • It is estimated that each person stores various GB of content a year.
  • Existence of a legal regulation in different sectors regarding the custody, conservation and availability of documentation.
  • The need to relate the business processes to the documentation generated in them.
  • The need to reduce prices by means of global solutions which contribute scaled economies.

Ibermática offers the following solutions: Documentary management (DM), Digitalization & archiving, Record Management (RM), Digital Asset Management (DAM), Enterprise 2.0 Collaboration & Knowledge Management, Web Content Management (WCM), Information Rights Management (IRM) y Content Integration (CI)Ibermática offers the following solutions:

  • Documentary management (DM): Capture, storage, versioning, categorization, indexing, check-in/check-out, workflow, subscription, definition of metadata, search for digital documents.
  • Digitalization & archiving: Scanning and indexing of information on paper, digital storage, management of the physical filing of documents.
  • Record Management (RM): Monitoring of documents, e-mails and physical letters to adapt them to legal requirements regarding conservation, availability and confidentiality.
  • Digital Asset Management (DAM): Storage, transformation and publication of multimedia contents (audio, video and images).
  • Enterprise 2.0 Collaboration & Knowledge Management: Collaborative environments for backup to teams with blogs, wikis, communities, instant messaging, sharing of documents, tasks and searches.
  • Web Content Management (WCM): Publication of multi-channel and multi-site contents on internet-intranet-extranet, offering dynamic web page creation functionalities with templates, the editing of contents by means of forms, versioning, workflow, surfing engines, personalization, multi-language, search, adding of external contents.
  • Information Rights Management (IRM): Control of the permits for distribution and consumption of contents (usually multimedia)
  • Content Integration (CI): Integration of internal and external contents regardless of their location or the system used to manage them.
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